Can I use SMS instead of email?

Yes — add a Twilio SMS node (requires A2P 10DLC for US numbers).

Can members cancel from the reminder?

Add a cancellation link to the email that updates the sheet, freeing the spot for a waitlisted member.

Fitness & WellnessStructurally Validated

Class Booking Reminder

Every class booking is automatically logged, and members get a reminder email 1-2 hours before their class starts — fewer forgotten sessions and better attendance, without a front desk manually texting people.

Automation flow

Step 1

Class Booking Webhook

Captures the booking.

Step 2

Log Booking

Logs the booking to Sheets.

Step 3

Hourly Reminder Check

Scans for classes 1-2 hours out.

Step 4

Send Reminder

Emails the member and marks it sent.

How it works

1A member books a class; the booking is logged instantly.
2Every hour, a check looks for classes starting within the next 1-2 hours.
3Those members get a reminder email, and the row is marked so they aren't reminded twice.

Services used

CalendlyGoogle SheetsGmail

What you'll need

An n8n Cloud or self-hosted account
A Calendly account (or any booking tool with a webhook)
A Google account (Sheets)

What's included

No-code setup in 15 minutes
Better class attendance, less manual reminding
Works with Calendly or any webhook-based booking tool
Easy to extend with SMS reminders

Estimate what this could save you

Times per week

Minutes each time

Your hourly value ($)

3.6 hours/month

≈ $108/month in your time

A rough estimate based on what you enter above — not a guarantee. Actual time saved depends on your process.

Make it yours

Add SMS reminders via Twilio for members who prefer texts (requires A2P 10DLC for US numbers).
Include a cancellation link so late cancellations free up the spot for someone on a waitlist.
Send a different reminder message per class type by adding a Class Type column.

Works well with this automation

Membership Renewal Alert

Members expiring in 14 or 3 days get an automatic renewal reminder with a discount code.

$15

Referral Reward Tracker

Every referral is logged, the referrer thanked instantly, and staff notified on Slack.

$15

Trainer Session No-Show Follow-up

A missed training session automatically triggers a friendly reschedule offer within hours.

$19

Save with the complete system: Healthcare & Wellness Bundle

Instead of buying separately: $151 — System: $69

View system

Questions about this template

$15one-time

Secure checkout via Polar. Delivered by email instantly.

Structurally validated: automatically checked for valid n8n format before every deploy.

Difficulty: Easy
Setup time: ~15 min
Integrations: 3
Node count: 7
Format: .json + guide